• FINANCIAL MANAGEMENT

    FINANCIAL MANAGEMENT

Financial Management

These are the Financial Management resources currently available. Please click on the heading you are interested in to access these resources.

Resources for Academies

Toolkit Tools

Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.

Please note, you need to have an active Toolkit subscription in order to view and download the resources.

Policies

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Accounting Policy Docx
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Anti Fraud And Corruption Policy Docx
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Bad Debt Redundant Equipment Policy Docx
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Charging And Remissions

This version of the policy has been updated to reflect the May 2018 DfE guidance.

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Conflict of Interest Policy
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Expenses Policy V1 1 Docx
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Financial Regulations (Multi Academy Trust)
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Financial Regulations (Single Academy Trust)
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Financial Regulations Multi Academy Trusts

Updated to reflect the changes to the Academies Financial Handbook 2020.

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Financial Regulations Single Academy Trust

Template financial regulations for a single academy trust.  Updated to reflect the Academies Financial Handbook 2020.

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Gifts Hospitality Docx
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Governor Allowances Policy Docx
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Internal Hospitality Policy Docx
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Investment Management Policy Docx
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Lettings Policy V 1 2 Docx
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Procurement Policy
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Purchase Card Policy
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Reserves Policy Docx
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Reserves Policy MAT Docx
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Risk Management Policy
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Setting Executive Pay - guidance and template

The board of trustees must ensure its decisions about levels of executive pay (including salary and any other benefits) follow a robust evidence-based process and are a reasonable and defensible reflection of the individual’s role and responsibilities.

This resource provides some guidance and a template around the process of setting executive pay.

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Special Payments Policy May 2017 Docx
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Staff Consultancy Policy
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Whistleblowing Policy

Updated whistleblowing policy November 2019

    Useful Financial Management Tools

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    Purchase Order Form Docx
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    Sample MAT Management Accounts

    An example set of management accounts for a multi academy trust.  These accounts have been produced using the Management Accounts tool within the toolkit.

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    Sample Single Academy Trust Management Accounts

    Example set of management accounts for a single academy trust.  These accounts have been produced using the Management Accounts tool within the toolkit.

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    School Resource Management Self Assessment Tool - Example Checklist

    In order to support academies in completing the SRMA self assessment tool, we have included an anonymised completed version of the checklist.

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    School Trip Business Case and Cost Calculator

    A form that can be used to coordinate school trips.  There is a section for outlining the business case and proposed details of the trip, costing out the trip, signing off the trip and then a checklist of tasks to complete before, during and after the trip.

    A version for staff to use electronically is available, and a slightly amended version that can be used if a hard copy is provided to staff.

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    Specimen Signature List

    A template form that could be used to maintain a central list of all approved signatories in school.

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    Supplier Details Form Docx
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    Teachers’ Pension Scheme Annual Contribution Resource

    This resource is to support academies with reviewing the pension contributions made on a monthly basis, ready to review against the year-end figures provided by Teachers’ Pensions.

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    Value For Money Checklist Docx
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    Virement Report Xlsx
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    Year End Checklist 2019/20
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    Year End File Contents 2019/20

    Useful Documents for Academies

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    Academy Common Government Funding Streams March 2021
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    Annual Academy Planner
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    Budget Holder Agreement

    A useful document to demonstrate the budget holder's agreement to comply with the school's financial regulations.

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    Centralisation of Accounting Function - Business Case template

    Multi Academy Trusts will sometimes decide that centralising the accounting functions of the trust is the most efficient way of operating. This is a template business case which could be used for gaining trustee approval to restructure and centralise the finance function of a trust.

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    CFO Job Description (Multi Academy Trust)
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    CFO Job Description (Single Academy Trust)
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    Clerk to Trust and Compliance Officer Job Description
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    Company Secretary Checklist

    A checklist to show the tasks that a Company Secretary should be undertaking within an academy trust.

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    Example Pre-audit Meeting Agenda

    A sample meeting agenda for an academy trust in its first year, undertaking a planning meeting prior to their audit with their external auditors.

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    Finance Audit and Risk Committee Model Terms of Reference
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    MAT Academy Induction template

    This induction resource has been designed to support you with welcoming new academies into your academy trust.  The resource provides a framework for their induction and some suggestions for what can be included.

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    Operating Leases And Finance Leases Docx
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    Procurement Summary
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    Purchase Card User Agreement

    A template agreement to demonstrate a cardholder's agreement to comply with the school's terms and conditions regarding the use of a school purchase card.

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    SRMSA Example Checklist
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    Template Report to Members: Review of the Performance of the External Auditors

    The 2020 handbook states that the board of trustees should prepare a report on the reflection of the performance of the auditors along with a recommendation as to whether to reappoint, dismiss or retender. It is the members who approve the appointment of the auditors each year.

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    Termly Internal Scrutiny Update Report for Trustees

    A template report that could be used to provide trustees with a termly internal scrutiny update.  This includes reference to progress against the external audit, the internal scrutiny plan, the school resource self-evaluation.

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    Trust Policies - Staff Declaration
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    Trustee Report and Governance Statement Model Template 2019-20

    A Word version of the DfE template Trustee Report and Governance Statement for 2019-20.

      Management Accounts

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      Management Accounts Example Pdf

        School Resource Management Self-Assessment Tool Resources

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        Accounting Officer Skills Analysis
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        Annual Academy Planner
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        Annual General Meeting (AGM) Notice
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        CFO Job Description (Multi Academy Trust)
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        CFO Job Description (Single Academy Trust)
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        Clerk to Trust and Compliance Officer Job Description
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        Company Secretary Checklist

        A checklist to show the tasks that a Company Secretary should be undertaking within an academy trust.

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        Conflict of Interest Policy
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        Finance Audit and Risk Committee Model Terms of Reference
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        Financial Regulations (Multi Academy Trust)
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        Financial Regulations (Single Academy Trust)
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        Going Concern Assessment
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        Governance Plan Framework
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        Governance Plan Template
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        Procurement Policy
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        Procurement Summary
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        Risk Management Policy
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        SRMSA Example Checklist
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        Trust Policies - Staff Declaration
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        Trustee CPD Central Log
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        Trustee CPD Individual Log
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        Trustee Declaration Form
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        Trustee Skills Analysis
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        Trustee Skills Analysis Consolidation
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        Trustee Skills Analysis Evaluation

          Resources for Local Authority Schools

          Toolkit Tools

          Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.

          Please note, you need to have an active Toolkit subscription in order to view and download the resources.

          Policies

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          Charging And Remissions

          This version of the policy has been updated to reflect the May 2018 DfE guidance.

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          Debt Management Maintained Policy V1 2 Docx
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          Expenses Policy V1 1 Docx
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          Financial Regulations External Bank With Updates
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          Gifts Hospitality Docx
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          Governor Allowances Policy Docx
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          Internal Hospitality Policy Docx
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          Lettings Policy V 1 2 Docx
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          Purchase Card Policy
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          Trust Policies - Staff Declaration
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          Whistleblowing Policy

          Updated whistleblowing policy November 2019

            Useful Financial Management Tools

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            Approval Of Bad Debt Form Maintained School Docx
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            Bank Reconciliation Form Xlsx
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            Benchmarking Report

            Updated October 2019

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            Cash Flow Report Maintained Schools
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            Charge Card Reconciliation Template Xlsx
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            Competitive Quotation Summary Form Docx
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            Daily Income Collection Record

            A template income collection form that can be used to track cash/cheques coming in to the school.

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            Departmental Budget Plan

            A resource to support departments in planning their budgets and to aid with cash flow preparation.

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            Expenses and mileage claim form
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            External Bank Monthly Accounting Timetable Template Mar 2016 Xlsx
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            Finance Committee Annual Agenda Schedule Maintained School V17 2 Docx
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            Insufficient Funds Order Request Form Docx
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            Letter To Suppliers Request Bank Details For BACS Docx
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            Local Authority School Workflow Pdf
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            Monthly Accounting Concepts – Government Grant Accruals and Deferrals

            A simple flowchart to explain how to treat government grants within the month-end accounting process related to accruals and deferrals.

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            Pupil Premium Strategy for Primary Schools - Instruction Guide

            Based on DfE and the Teaching School Council guidance, this template offers a framework to help schools make the most of a pupil premium review and find the best ways to raise the attainment of disadvantaged pupils

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            Pupil Premium Strategy for Primary Schools Outcome Statement
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            Pupil Premium Strategy for Primary Schools template
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            Purchase Card User Agreement

            A template agreement to demonstrate a cardholder's agreement to comply with the school's terms and conditions regarding the use of a school purchase card.

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            Purchase Order Form Docx
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            School Trip Business Case and Cost Calculator

            A form that can be used to coordinate school trips.  There is a section for outlining the business case and proposed details of the trip, costing out the trip, signing off the trip and then a checklist of tasks to complete before, during and after the trip.

            A version for staff to use electronically is available, and a slightly amended version that can be used if a hard copy is provided to staff.

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            Schools Financial Value Standard SFVS Example Checklist (2019 version)

            In order to support schools in completing their SFVS, we have provided an anonymised version of a completed school return which might assist with completion.

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            Specimen Signature List

            A template form that could be used to maintain a central list of all approved signatories in school.

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            Supplier Details Form Docx
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            Value For Money Checklist Docx

            Management Accounts

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            Management Accounts Example Pdf

              Fixed Asset Register

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              Fixed Asset Register Template New Xlsx

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