Financial Management
These are the Financial Management resources currently available. Please click on the heading you are interested in to access these resources.
Resources for Academies
Toolkit Tools
Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.
Please note, you need to have an active Toolkit subscription in order to view and download the resources.
Policies
This version of the policy has been updated to reflect the May 2018 DfE guidance.
Updated to reflect the changes to the Academies Financial Handbook 2020.
Template financial regulations for a single academy trust. Updated to reflect the Academies Financial Handbook 2020.
The board of trustees must ensure its decisions about levels of executive pay (including salary and any other benefits) follow a robust evidence-based process and are a reasonable and defensible reflection of the individual’s role and responsibilities.
This resource provides some guidance and a template around the process of setting executive pay.
Updated whistleblowing policy November 2019
Useful Financial Management Tools
A template action plan that can be used to track progress against the audit points that were raised in the school's last management letter.
A summary of the common year end audit findings, updated for July 2018.
Updated October 2019
A template income collection form that can be used to track cash/cheques coming in to the school.
A resource to support departments in planning their budgets and to aid with cash flow preparation.
A simple flowchart to explain how to treat government grants within the month-end accounting process related to accruals and deferrals.
Based on DfE and the Teaching School Council guidance, this template offers a framework to help schools make the most of a pupil premium review and find the best ways to raise the attainment of disadvantaged pupils
Useful Documents for Academies
A useful document to demonstrate the budget holder's agreement to comply with the school's financial regulations.
Multi Academy Trusts will sometimes decide that centralising the accounting functions of the trust is the most efficient way of operating. This is a template business case which could be used for gaining trustee approval to restructure and centralise the finance function of a trust.
A checklist to show the tasks that a Company Secretary should be undertaking within an academy trust.
A sample meeting agenda for an academy trust in its first year, undertaking a planning meeting prior to their audit with their external auditors.
This induction resource has been designed to support you with welcoming new academies into your academy trust. The resource provides a framework for their induction and some suggestions for what can be included.
A template agreement to demonstrate a cardholder's agreement to comply with the school's terms and conditions regarding the use of a school purchase card.
The 2020 handbook states that the board of trustees should prepare a report on the reflection of the performance of the auditors along with a recommendation as to whether to reappoint, dismiss or retender. It is the members who approve the appointment of the auditors each year.
A template report that could be used to provide trustees with a termly internal scrutiny update. This includes reference to progress against the external audit, the internal scrutiny plan, the school resource self-evaluation.
A Word version of the DfE template Trustee Report and Governance Statement for 2019-20.
Management Accounts
School Resource Management Self-Assessment Tool Resources
A checklist to show the tasks that a Company Secretary should be undertaking within an academy trust.
Resources for Local Authority Schools
Toolkit Tools
Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.
Please note, you need to have an active Toolkit subscription in order to view and download the resources.
Policies
This version of the policy has been updated to reflect the May 2018 DfE guidance.
Updated whistleblowing policy November 2019
Useful Financial Management Tools
Updated October 2019
A template income collection form that can be used to track cash/cheques coming in to the school.
A resource to support departments in planning their budgets and to aid with cash flow preparation.
A simple flowchart to explain how to treat government grants within the month-end accounting process related to accruals and deferrals.
Based on DfE and the Teaching School Council guidance, this template offers a framework to help schools make the most of a pupil premium review and find the best ways to raise the attainment of disadvantaged pupils
A template agreement to demonstrate a cardholder's agreement to comply with the school's terms and conditions regarding the use of a school purchase card.
A form that can be used to coordinate school trips. There is a section for outlining the business case and proposed details of the trip, costing out the trip, signing off the trip and then a checklist of tasks to complete before, during and after the trip.
A version for staff to use electronically is available, and a slightly amended version that can be used if a hard copy is provided to staff.
In order to support schools in completing their SFVS, we have provided an anonymised version of a completed school return which might assist with completion.
A template form that could be used to maintain a central list of all approved signatories in school.
Management Accounts
Fixed Asset Register