• FINANCIAL MANAGEMENT

    FINANCIAL MANAGEMENT

Financial Management

These are the Financial Management resources currently available. Please click on the heading you are interested in to access these resources.

Resources for Academies

Toolkit Tools

Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.

Please note, you need to have an active Toolkit subscription in order to view and download the resources.

Policies

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Accounting Policy Docx
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Anti Fraud And Corruption Policy Docx
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Bad Debt Redundant Equipment Policy Docx
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Charging And Remissions

This version of the policy has been updated to reflect the May 2018 DfE guidance.

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Expenses Policy V1 1 Docx
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Financial Regulations Multi Academy Trusts

Updated to reflect the changes to the Academies Financial Handbook 2019.  Updated 11.10.19.

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Financial Regulations Single Academy Trust

Template financial regulations for a single academy trust.  Updated 11.10.19.

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Gifts Hospitality Docx
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Governor Allowances Policy Docx
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Internal Hospitality Policy Docx
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Investment Management Policy Docx
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Lettings Policy V 1 2 Docx
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Purchase Card Policy
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Reserves Policy Docx
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Reserves Policy MAT Docx
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Risk Management Policy

Template risk management policy to explain the trust's approach to risk management, the process, the main reporting procedures and the role of trustees.

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Special Payments Policy May 2017 Docx
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Staff Consultancy Policy
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Whistleblowing Policy V1 2 Docx

    Useful Financial Management Tools

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    Academy Management Letter Audit Points Action Plan

    A template action plan that can be used to track progress against the audit points that were raised in the school's last management letter.

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    Academy Monthly Accounting Timetable Template March 2016 Xlsx
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    Academy Workflow Pdf
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    Academy Year End Preparation Common Audit Findings

    A summary of the common year end audit findings, updated for July 2018.

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    Approval Of Bad Debt Form Docx
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    Bank Reconciliation Form Xlsx
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    Benchmarking Report

    Updated October 2019

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    Cash Flow Report Academy Xlsx
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    Charge Card Reconciliation Template Xlsx
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    Competitive Quotation Summary Form Docx
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    Departmental Budget Plan

    A resource to support departments in planning their budgets and to aid with cash flow preparation.

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    Expenses and mileage claim form
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    Finance Committee Annual Agenda Schedule Academy V17 2 Docx
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    Financial Management Self Evaluation Tool For Governors Directors And Trustees V1 1 (1) Docx
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    Financial Management Self Evaluation Tool For Governors Directors And Trustees V1 1 Docx
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    Insufficient Funds Order Request Form Docx
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    Letter To Suppliers Request Bank Details For BACS Docx
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    MAT Scheme Of Delegation V1 1 Docx
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    MAT Service Level Agreement Docx
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    Pupil Premium Strategy for Primary Schools - Instruction Guide

    Based on DfE and the Teaching School Council guidance, this template offers a framework to help schools make the most of a pupil premium review and find the best ways to raise the attainment of disadvantaged pupils

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    Pupil Premium Strategy for Primary Schools Outcome Statement
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    Pupil Premium Strategy for Primary Schools template
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    Purchase Order Form Docx
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    Sample MAT Management Accounts

    An example set of management accounts for a multi academy trust.  These accounts have been produced using the Management Accounts tool within the toolkit.

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    Sample Single Academy Trust Management Accounts

    Example set of management accounts for a single academy trust.  These accounts have been produced using the Management Accounts tool within the toolkit.

    Useful Documents for Academies

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    Academies Accounts Direction 2017-2018
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    Academies Benchmark Report (Author - Kreston Academies Group)

    A useful benchmarking document released by Kreston Academies Group, which includes data from over 350 trusts representing nearly 1000 schools.

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    Academies Financial Handbook 2018
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    Academies Financial Handbook 2018 Workshop

    Slides and notes from the July workshop following the release of the Academies Financial Handbook 2018.

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    Academy Common Government Funding Streams Nov 17 Pdf
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    Centralisation of Accounting Function - Business Case template

    Multi Academy Trusts will sometimes decide that centralising the accounting functions of the trust is the most efficient way of operating. This is a template business case which could be used for gaining trustee approval to restructure and centralise the finance function of a trust.

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    CFO Job Description MAT Docx
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    CFO Job Description Single Academy Trust Docx
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    Company Secretary Checklist

    A checklist to show the tasks that a Company Secretary should be undertaking within an academy trust.

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    ESFA Letter To Academy Trusts Accounting Officers November 2017 Pdf
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    Example Pre-audit Meeting Agenda

    A sample meeting agenda for an academy trust in its first year, undertaking a planning meeting prior to their audit with their external auditors.

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    MAT Academy Induction template

    This induction resource has been designed to support you with welcoming new academies into your academy trust.  The resource provides a framework for their induction and some suggestions for what can be included.

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    Model Trustees Report and Governance Statement 2018

    The ESFA model trustees report and governance statement for 2018 in Word format for academies to be able to adapt.

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    Operating Leases And Finance Leases Docx
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    Potential Fraud Indicators (author - DfE)

    The DfE released this checklist of potential fraud indicators in January 2019.

    We have updated our Anti Fraud and Corruption policy to incorporate this.

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    Role Of CFO In Academies Pdf
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    School Revenue Balances Report (author - Education Policy Institute)

    A useful research piece from the Education Policy Institute about school revenue balances.

      Management Accounts

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      Management Accounts Example Pdf

        Fixed Asset Register

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        Fixed Asset Register Template New Xlsx

          Resources for Local Authority Schools

          Toolkit Tools

          Our Toolkit Tools resources have been specifically tailored to your subscription, if you encounter any issues with these resources please let us know via our contact form.

          Please note, you need to have an active Toolkit subscription in order to view and download the resources.

          Policies

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          Charging And Remissions

          This version of the policy has been updated to reflect the May 2018 DfE guidance.

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          Debt Management Maintained Policy V1 2 Docx
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          Expenses Policy V1 1 Docx
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          Financial Regulations External Bank With Updates Docx
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          Gifts Hospitality Docx
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          Governor Allowances Policy Docx
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          Internal Hospitality Policy Docx
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          Lettings Policy V 1 2 Docx
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          Purchase Card Policy
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          Whistleblowing Policy V1 2 Docx

            Useful Financial Management Tools

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            Approval Of Bad Debt Form Maintained School Docx
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            Bank Reconciliation Form Xlsx
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            Benchmarking Report

            Updated October 2019

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            Cash Flow Report Maintained Schools
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            Charge Card Reconciliation Template Xlsx
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            Competitive Quotation Summary Form Docx
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            Departmental Budget Plan

            A resource to support departments in planning their budgets and to aid with cash flow preparation.

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            Expenses and mileage claim form
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            External Bank Monthly Accounting Timetable Template Mar 2016 Xlsx
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            Finance Committee Annual Agenda Schedule Maintained School V17 2 Docx
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            Insufficient Funds Order Request Form Docx
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            Letter To Suppliers Request Bank Details For BACS Docx
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            Local Authority School Workflow Pdf
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            Pupil Premium Strategy for Primary Schools - Instruction Guide

            Based on DfE and the Teaching School Council guidance, this template offers a framework to help schools make the most of a pupil premium review and find the best ways to raise the attainment of disadvantaged pupils

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            Pupil Premium Strategy for Primary Schools Outcome Statement
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            Pupil Premium Strategy for Primary Schools template
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            Purchase Order Form Docx
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            School Trip Business Case and Cost Calculator

            A form that can be used to coordinate school trips.  There is a section for outlining the business case and proposed details of the trip, costing out the trip, signing off the trip and then a checklist of tasks to complete before, during and after the trip.

            A version for staff to use electronically is available, and a slightly amended version that can be used if a hard copy is provided to staff.

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            Schools Financial Value Standard SFVS Example Checklist (2019 version)

            In order to support schools in completing their SFVS, we have provided an anonymised version of a completed school return which might assist with completion.

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            Specimen Signature List

            A template form that could be used to maintain a central list of all approved signatories in school.

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            Supplier Details Form Docx
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            Value For Money Checklist Docx
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            Virement Report Xlsx

              Management Accounts

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              Management Accounts Example Pdf

                Fixed Asset Register

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                Fixed Asset Register Template New Xlsx

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